Choosing image management software is a key step to getting family photos organized.
This post helps you use the right tools to add names, dates, and places to photographs or records. Choosing the best image management software for your collections helps you organize your photos AND make them searchable. This is an essential step, and one that I cover in more detail in my e-book, Cataloging Family Photographs & Records. Being able to insert searchable information inside digital photographs is incredibly helpful.
So let’s take a look in this blog post at some of the software options.
Image Management Software Features:
- Create high-resolution master scans
- Edit photos to resize, crop, and alter master digital files
- Make changes to many photos with a batch edit
- Add information to digital images using metadata
- Search for images and retrieve them using keywords
- Use special functions, such as creating albums, employing facial recognition or adding GPS linking
Photoshop Elements: The Leading Image Management Software
Adobe Photoshop Elements 2025 ($99 for three-year license) – think of it as Photoshop Lite. Has powerful image editing capabilities, including GPS and facial recognition; easier to use than Photoshop but still has a learning curve. Many free tutorials and books available. Also has scanning features. Mac or Windows. A 30-day demo is available for download by clicking here. Tip: Adobe releases a new version of Photoshop Elements every year, usually with only small changes between versions. The current version of the software is 2025. As you can see in the image below, I’ve been using Photoshop Elements for many years.
GPS mapping feature in Photoshop Elements
Other Image Management Software Choices
- IRFanView (free for non-commercial use) – image viewer, editor, organizer and converter program for Windows.
- GIMP (free) – open-source app that stands for GNU Image Manipulation Program; clean interface and easy to use for viewing, converting, and cataloging. Windows. 4 million users. CNet review here.
- XnView (free) – app provides image browsing, viewing, cataloging, and converting. Windows. 2.5 million users. CNet review here.
For Macintosh OS X Users
- GraphicConverter ($40) – Excellent all-round image editing program for viewing, converting, and adding metadata to 80 image file formats; stable, reliable, and much simpler alternative to Photoshop with a long track record. Mac only. CNet review here.
Acorn ($30) – “The Image Editor for Humans” has a simple and elegant interface with tools for viewing, converting, and adding metadata, text, shapes, and effects. Mac only. CNet review here.
For more alternatives, visit:
http://alternativeto.net/software/adobe-photoshop/
Recommendations
Choose Photoshop Elements large or complex family photo collections. It’s worth the investment in time and money.
Download and try free demos of some of the alternative programs listed above for smaller projects.
Consider your hardware. Recommendations for scanners for genealogy research available at this link.
For step-by-step help getting your photos cataloged, consider the Sassy Jane eBook Cataloging Digital Family Photographs.
I have been looking at several software options that support facial recognition and GEDCOM imports. I am overwhelmed! Each product seems to bring different capabilities to the table, so I haven’t been able to isolated the best tool(s). Also in consideration, cloud storage (not necessary for my needs) and on-going expenses. Do you have any recommendations?
I’ve been looking at:
Mylio
Photomyne
MyFamilyArchive
Myseum
Related Faces
Forever
VividPix
Permanent.org
Hi Kate,
The one I recommend is Photoshop Elements, which is full-featured. It is sold now on a 3-year subscription license. https://amzn.to/3FHWbNx
If you are a teacher, a discount is available.
More help is available via my eBook Cataloging Digital Family Photos and Records. https://www.sassyjanegenealogy.com/product/cataloging-digital-family-photographs/
Hello there,
Check out also the Daminion, the pure sofisticated photo management software:
http://daminion.net
With Daminion you can quickly describe your image collection by mutliple tags (like keywords, categories, people, place, rating, title, etc…). You can even create the custom tags.
One of the Daminion benefits is all your tags (including hierarchical ones) can be automatically written into the image metadata. And this can be considered as an extra level of backup of your data.
Another huge advantage (at least for me) is an ability to access to the same image catalog from multiple computers by multiple users.
I’m going to let this adlicious comment through because it does seem to support large collections and collaborative sharing. Without pricing, I can’t tell if this is feasible for individuals or is enterprise software priced above the pocketbooks of family historians.
Totally reasonable; from Free to Unlimited at $99.95 with two other options between at $19.95 and $49.95. http://daminion.net/order/buy-daminion
My only concern with it is that it could be way beyond the technical ability of a lot of genealogists. The only way to know is to download it and try. Nothing to lose there.
My personal favourite is photoshop Elements
Great article. Another great utility that is must have for digital photography is Binfer. A nice photo software to add to the list.
Geni and JL, always eager to learn from my readers. What free apps do you suggest? And what alternative to Elements?
My understanding is that GIMP has supported metadata since 2013. Xn has a suite of products that support the functions I’ve mentioned, including metadata.
I had another look at the Gimp and I can see metadata for an image I opened using File/Properties under the Advanced tab. It’s metadata I put there with other software but as far as I can tell there’s no way to add it, edit it or search it. It’s simply a carryover, read-only. It can be exported as XMP to a text-file and then presumably saved that way, for what use I don’t know.
For free metadata software the only ones I know worth their salt are XnView and GeoSetter. (http://www.geosetter.de/en/) There’s lots of free ones that work only with JPGs. Picasa for instance that’s also very limited in metadata possibilities generally.
XnView is not my favorite for large amounts of metadata because the template system is clunky but I do use it as my default photo viewer and for occasional metadata entry. It’s excellent for searching, viewing and displaying metadata.
GeoSetter is all round much better as a metadata writer although my favorite is Photo Mechanic (http://www.camerabits.com/site/) which I use extensively but it’s not free.
I recently updated a post I wrote back in 2008 on a selection of commonly known ones although I’m not saying much there that I’m not saying here. (http://jlog.jgen.ws/photos/iptc-summary/)
I think of the word ‘cataloging’ in a different way; as making an actual catalog the way Adobe Elements does. I think it’s a horrible way to do things however because you’re then dependent on a catalog separate from the original location of your images. If you do anything to your images outside of it PSE causes you all kinds of grief. Anything that sticks you in a box you can’t get out of is trouble, IMO.
Thanks for the info, JL. I try to offer both free and commercial app suggestions and this is very helpful.
Unfortunately PS Elements crashed once my collection gre to around 30,000 images. I use an old copy of Photoshop for major editing. I find Picasa copes well with management of my collection of over 100.000 images.
Interesting – thanks for that data point, GeniAus. With collections that big, you’re definitely in need of more robust applications.
Totally agree with you, Jill. The PS Elements Organizer invariably crashes and long before 30,000 images in my experience. It’s also very limited, and utterly aggravating, in its metadata functions. Horrible.
The Gimp is not cataloging software and neither is XnView.
We’ll have to disagree, JL. Since it supports metadata, it supports retrieval and that’s cataloging to me.
I must have missed something.
I’ve never known The Gimp to have anything whatsoever to do with metadata. It’s possible to ‘browse’ to open a file.
XnView does not have a cataloging option. Again, it’s ‘browse’ to find the image you’re looking for from wherever it exists on your computer. It does write and display metadata which I find quite handy.
Thank you very much for this. I love your e-books, and this advice is a bonus. I currently have a limited budget for genealogy, so I will try the free programmes first.
Free is always good! Metadata should be embedded and transfer just fine if you use free apps on your computer, not webware. Adobe usually releases new versions of Elements in the fall and has special pricing around U.S. Thanksgiving if you ever want to go with more features. Personally, I use GraphicConverter (Mac only, sry) about 70 percent of the time when I’m editing and Elements the rest of the time when I’m adding metadata. But XnView or GIMP should be fine. Keep me updated on your progress. And when you’re done, you can organize all my photos, because the cobbler’s children always need shoes!